Cheat-sheet hub
Process groups, formulas, agile ceremonies, EVM — all on one page.
Process Groups & Knowledge Areas
Process
- Initiating
- Develop charter · Identify stakeholders
- Planning
- Scope, schedule, cost, quality, resource, comm, risk, procurement, stakeholder mgmt plans
- Executing
- Direct & manage work · Manage quality · Acquire/develop/manage team · Conduct procurements
- Monitoring & Controlling
- Validate scope · Control schedule/cost/quality/risks · Perform integrated change control
- Closing
- Close project or phase · Final lessons learned
EVM Formulas
Formulas
- PV (Planned Value)
- Budgeted cost of work scheduled
- EV (Earned Value)
- % complete × BAC
- AC (Actual Cost)
- Money actually spent
- CV / SV
- CV = EV − AC · SV = EV − PV
- CPI / SPI
- CPI = EV / AC · SPI = EV / PV
- EAC (typical)
- EAC = BAC / CPI
- EAC (atypical)
- EAC = AC + (BAC − EV)
- ETC
- ETC = EAC − AC
- VAC
- VAC = BAC − EAC
- TCPI
- (BAC − EV) / (BAC − AC)
Abbreviation key
PVPlanned Value
EVEarned Value
ACActual Cost
BACBudget at Completion
CVCost Variance
SVSchedule Variance
CPICost Performance Index
SPISchedule Performance Index
EACEstimate at Completion
ETCEstimate to Complete
VACVariance at Completion
TCPITo-Complete Performance Index
Scheduling & PERT
Formulas
- PERT (Beta)
- (O + 4M + P) / 6
- Triangular
- (O + M + P) / 3
- Std deviation
- (P − O) / 6
- Variance
- ((P − O) / 6)²
- Float / Slack
- LS − ES = LF − EF
- Critical path
- Longest path · zero total float
- Comm channels
- n(n − 1) / 2
Abbreviation key
PERTProgram Evaluation and Review Technique
OOptimistic estimate
MMost likely estimate
PPessimistic estimate
ESEarly Start
EFEarly Finish
LSLate Start
LFLate Finish
nNumber of stakeholders / team members
Agile / Scrum Ceremonies
Agile
- Sprint Planning
- Set sprint goal & backlog · ≤ 8h for 1-month sprint
- Daily Scrum
- 15 min · team-only · plan next 24h
- Sprint Review
- Inspect increment with stakeholders · ≤ 4h
- Retrospective
- Inspect process · ≤ 3h · improvement actions
- Backlog Refinement
- Ongoing · clarify, estimate, split stories
- Roles
- Product Owner · Scrum Master · Developers
- Artifacts
- Product Backlog · Sprint Backlog · Increment
Risk Responses
Process
- Threats
- Avoid · Transfer · Mitigate · Accept · Escalate
- Opportunities
- Exploit · Share · Enhance · Accept · Escalate
- EMV
- Probability × Impact (sum across outcomes)
- Reserves
- Contingency = known-unknowns · Management = unknown-unknowns
PMI Mindset (test heuristics)
Mindset
- Always
- Plan first · Prevent over inspect · Talk to people directly
- Servant leader
- Remove impediments · Coach, don't command
- Change
- Never skip integrated change control
- Conflict
- Collaborate / problem-solve first
- Issues
- Address at lowest level · escalate only when blocked
- Hybrid
- Tailor — pick what fits the context, not dogma
Bring it to exam day
Use the brain-dump template to offload formulas in your first 2 minutes.